Lotus Radio Corp in Reno, NV is seeking a detail-oriented and experienced Office
Manager to oversee daily administrative operations with a focus on broadcasting
accounting functions and basic human resources support. This key role supports the
business side of our broadcast operations and plays a vital part in ensuring smooth
coordination between sales, traffic, accounting, and HR.
Key Responsibilities
Accounting:
Help Manage all accounts receivable functions, including client billing, collection of
payments, credit card processing, and banking tasks, ensuring alignment with broadcasting
revenue cycles.
– Partner with the Sales Management Team to oversee aging reports, assist with
collections, and ensure timely follow-up on outstanding advertising accounts.
– Organize, maintain, and reconcile trade agreements and tickets, ensuring all trade
documentation meets internal audit standards and FCC requirements where applicable.
– Perform credit analysis for new and existing advertising clients obtaining proper
documentation and escalating collection efforts in coordination with Business Manager.
– Review and approve advertising orders that fall under credit restrictions, in accordance
with company credit policies.
– Provide accounting support during month-end close cycles and periodic audit
requirements.
– Execute advertising order entry for local, regional, and national broadcast accounts—
serving as a key support to the Sales Manager and liaison to traffic department.
– Input and manage commercial traffic instructions for all levels of client accounts, ensuring
accurate placement and timing within program logs.
– Prepare and distribute pre-logs, post-logs, and affidavits for client campaigns
across all markets, maintaining compliance with client expectations, agency
standards, and industry regulations.
Office Management
– Oversee general office operations, including supplies, equipment, front desk
supervision, and vendor relationships.
– Coordinate facility maintenance, mail distribution, and office cleanliness.
– Support senior management with administrative tasks, scheduling, and internal
communications as needed.
Human Resources:
– Serve as a liaison between market and corporate HR.
– Facilitate local implementation of company-wide HR initiatives, training sessions,
and compliance meetings.
– Support diversity, equity, and inclusion efforts, including EEOC documentation and
reporting.
Qualifications:
– Proven experience as an Office Manager, HR Assistant, or similar administrative
role.
– Strong understanding of HR practices, employment laws, and office operations.
– Excellent organizational and time-management skills.
– High level of confidentiality and professionalism.
– Strong interpersonal and communication skills.
– Proficiency in Microsoft Office Suite and HRIS systems preferred.
– Associate or Bachelor’s degree in Business Administration, Human Resources, or
related field preferred.
Please note that this job description serves as a general outline of your primary duties and
responsibilities. As an employee, you may be assigned additional duties and responsibilities that
are not explicitly listed herein. These additional tasks could arise due to evolving business needs,
team restructuring, cross-functional collaboration, or organizational growth.
